Join Our Team!
We are seeking a dynamic Procurement & Supply Chain Specialist to join our team. In this role, you will play a critical role in ensuring our engineering and production teams can operate efficiently by securing the right components, services, and logistics support at the right time and cost.
You will work closely with engineers, project managers, finance, and operations to source goods efficiently, coordinate logistics and shipments, and ensure everything is properly tracked from order to delivery.
This is a hands-on role, reporting to the Finance and Operations department and working closely with cross-functional teams. It is suited for someone who enjoys combining structure, logistics coordination, and day-to-day execution in a fast-moving, technical environment.
Key Responsibilities
Procurement & Purchasing
- Own the full procurement lifecycle, from quote requests and purchase orders to delivery follow-up and closure
- Source, evaluate, and manage suppliers, including contract coordination and negotiation
- Purchase technical components, equipment, tools, software licenses, and services for all technical departments
- Work closely with engineers, project managers, and CTIO to translate technical and project needs into procurement actions, ensuring proper review and approval.
- Ensure all purchased goods and services meet required technical, quality, and compliance standards
- Collaborate with Finance to process supplier invoices and ensure alignment with deliveries
- Align with Finance to ensure purchases are written off on the right commercial or research projects
Inventory Management
- Maintain accurate inventory and asset records for hardware, components, and consumables
- Monitor stock levels, anticipate needs, and proactively reorder based on project and operational demand
- Manage inventory and asset tracking in collaboration with Production team, using ERP tools such as Odoo, ensuring data accuracy and ownership of the system
Logistics
- Organise and oversee the shipment of Q*Bird systems to clients, in close collaboration with the production and operations team
- Coordinate domestic and international shipments, including customs documentation where required
- Handle returns, repairs, warranties, and Incoterms-related coordination
- Maintain clear procurement and logistics documentation, processes, and procedures
Your Profile
- 2+ years of experience in procurement, purchasing, supply chain, or operations
- Experience working with technical products, hardware, or engineering teams
- Strong organizational skills and attention to detail
- Proactive and solution-oriented mindset
- Ability to manage multiple suppliers, orders, and priorities simultaneously
- Comfortable working with spreadsheets and ERP/procurement tools (experience with Odoo is a strong plus)
- Strong communication skills and ability to collaborate across functions
- Fluency in English. Dutch would be a plus.
- Experience in a startup, scale-up, or SME environment
- Knowledge of international logistics, customs processes, and Incoterms
We don’t expect that the successful applicant will satisfy all the above points, but will have expertise in key areas and significant knowledge in most areas.
Who is Q*Bird
Q*Bird is on a mission to enable quantum connectivity by developing the hardware and software needed for the quantum Internet. We design, build, test, and produce systems for the next generation of secure communication. Our work accelerates quantum Internet adoption by building networking systems, supporting network infrastructure, and collaborating with industry and academia.
Our devices are the result of advancements across multiple disciplines—from optical systems and high-end hardware platforms to robust embedded software and innovative networking protocols. This means our team is a vibrant mix of experts with backgrounds in physics, engineering, software development, academic research, and real-world industry experience.
Over the past year, we’ve experienced remarkable growth, scaling from 20 to 30 team members, and we’re on track to reach 40 by the end of 2026. With a clear vision for the future and ongoing momentum, Q*Bird is on a continuous growth trajectory, bringing cutting-edge quantum solutions to commercial, industry, and government partners
We’re motivated by solving tough challenges, and we’re proud to be working on projects that make a real impact. Our dreams are ambitious, and we’re excited to welcome talented, curious, and driven teammates to help us make quantum networking a reality.
What Q*Bird Offers
- Opportunity to be part of the quantum revolution in a quantum company, and to build the next generation of digital infrastructure. Join us to create the Quantum Future!
- Starting Date: As soon as available
- Full-Time Employment
- Competitive salary package aligned with your skills and experience
- Flexible working hours
- 33 days of annual leave and holiday allowance
- Travel and Work expenses allowance.
- Education & Training budget
- Company-sponsored retirement plan
- Team outings and social activities organized by the company
- A young, energetic, fun team of highly skilled physicists, engineers, and industry experts, with an open working culture
- An international team that places a value on equality and diversity, no matter the race, religion, background, gender, or any of the differences that give each of us that unique perspective to strengthen the team
- Plenty of room for new initiatives and new ideas, and a chance to develop yourself at the cutting edge of technology
How to apply?
To apply for the position or to learn more about the position, contact us at jobs@q-bird.com