Privacy Policy

Last Updated On: 22 August 2025

At Q*Bird, We are committed to protecting and respecting Your privacy. This Privacy Policy explains when and why We collect personal information about people who visit Our Website(s), how We use it, the conditions under which We may disclose it to others, and how We keep it secure. This policy also includes information about Our rules regarding Webinar registration and recording. Please note that this policy is in compliance with the General Data Protection Regulation (GDPR) of the European Union.

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

For the purposes of this Privacy Policy:

• Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Privacy Policy) refers to Q*Bird BV, located at Delftechpark 1, 2628 XJ, Delft, The Netherlands.
• Website refers to Q*Bird, accessible from https://www.prod.q-bird.com/.
• You (referred to as either “You” or “Your”) means the individual accessing or Using the Website(s), or a company, or any legal entity on behalf of which such individual is accessing or Using the Website(s), as applicable.

We may collect and process personal data about You, including information You provide to Us, which We collect through automated means, and information We receive from third-party sources. The types of personal data We may collect include Your name, e-mail address, telephone number, company name, job title, organisation type, and country.

We will Use Your personal information in a number of ways, including:

• to provide You with the information and services that You have requested from Us;
• to process sales or support related to Our products, including the Falqon® Series;
• to send You marketing communications about Our products and services if you have provided your explicit opt-in consent. You may withdraw your consent at any time using the unsubscribe link in our communications or by contacting us;
• to personalise Your experience of Our Website and Our products and services;
• to improve Our products and services;
• to comply with Our legal obligations; and
• for any other purpose that is reasonably necessary for the operation of Our business, Our Website(s), or the operation of Our products, including the Falqon® Series.

If You express interest in, request information about, purchase, or use any Q*Bird hardware product, including those in the Falqon® Series designed for quantum network communication, We may collect additional personal and technical data as necessary. This may include:

• contact and identity data for order processing, delivery and support;
• technical deployment data (e.g., installation location, system configuration);
• usage, support and diagnostics logs for troubleshooting and performance monitoring.

Your data may be used to:

• deliver and install the product(s);
• provide technical and warranty support;
• perform compliance and security assessments;
• contact You for feedback or service improvements.

This data will be handled in accordance with this Privacy Policy, under strict confidentiality and with appropriate technical and organizational safeguards like encryption, access controls and secure servers.

If You register for one of Our Webinars, We will collect and process the personal data You provide to Us for the purpose of managing Your attendance. This may include Your name, e-mail address, telephone number, company name and job title.

We may record Our Webinars for internal Use, training purposes, and to provide access to the content to those who were unable to attend the live session. If We intend to record a Webinar, We will inform You before the start and give You the opportunity to decline to be recorded.

If You register for one of Our Q*Bird Academy sessions, We will collect and process the personal data You provide for managing Your attendance. This may include Your name, e-mail address, telephone number, company name, job title, organisation type and country.

We may record Q*Bird Academy sessions for internal Use, training purposes, and to provide content access to others. We will inform You prior to any recording and provide an option to decline participation in the recording.

From time to time, Q*Bird may host or participate in internal and external events or exhibitions. During these events, photographs and/or video recordings may be taken by Us or authorised third parties.

These materials may be used by Us for promotional and educational purposes, including use on Our Website, in reports, social media, newsletters, and other communications.

If You do not wish to be photographed or recorded, please notify Us prior to the event or inform a Q*Bird representative on-site. We will take reasonable steps to respect Your preference.

If You apply for a job or internship at Q*Bird, We will collect and process personal data necessary for recruitment and employment purposes. This may include Your name, contact details, CV, cover letter, qualifications, references, LinkedIn profile and other information You voluntarily provide during the application process.

Your data will be used to:

• Assess Your suitability for the role You applied for;
• Contact You regarding Your application and the recruitment process;
• Conduct interviews, assessments, and background checks (where applicable and permitted by law);
• Comply with legal and regulatory obligations.

We process this data under the legal basis of:

• Your consent, where explicitly given (e.g., when You submit an application);
• Legitimate interest, in the context of evaluating potential candidates;
• Legal obligation, in cases where We must maintain employment-related records.

Your data will not be used for unrelated purposes or shared with unauthorised parties.

We retain Your recruitment data for up to 12 months after the position is filled unless:

• You give explicit consent for Us to retain Your information for future job opportunities (up to 24 months);
• A longer or shorter retention period is required by law.

After the retention period, Your personal data will be securely deleted.

If You become an employee, Your recruitment data will become part of Your employee file and will be retained in accordance with Our employee data retention policy.

As with all other personal data, You have the right to:

• Access and review the personal data We hold about You;
• Correct inaccuracies in Your data;
• Request deletion of Your data (unless required to be retained by law);
• Withdraw consent at any time, where processing is based on consent;
• Object to the processing, where applicable.

To exercise any of these rights or make inquiries about Our recruitment data handling, please contact Us at jobs@q-bird.nl.

Our Website(s) use cookies and similar tracking technologies to enhance Your browsing experience and collect usage data.

Cookies are small text files that are placed on Your device to help the Website function properly and analyze how the Website is used.

• Strictly Necessary Cookies – for essential functionality
• Performance Cookies – to analyze Website traffic and usage
• Functionality Cookies – to remember user preferences
• Targeting Cookies – to deliver relevant advertising and content (if applicable)

We use Google Analytics, a web analytics service provided by Google LLC, to better understand how visitors interact with Our Website. Google Analytics uses cookies to collect information such as Your IP address, browser type, referring pages, and usage patterns. This data is processed in aggregate form and does not personally identify You.

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout

Non-essential cookies (analytical, functionality, targeting) are only placed after you provide explicit consent via our cookie banner. You can withdraw consent at any time.

We will not disclose Your personal data to third parties unless:

• required by law or legal process;
• necessary to protect Our rights or the rights of others;
• You have provided explicit consent; or
• shared with trusted service providers under contract who assist Us in operating Our Website or delivering Our services, under strict confidentiality and data protection terms. The providers categories include IT and hosting providers, analytics providers, payment processors, event platforms, professional advisers and authorities where required by law.

We take the security of Your personal information very seriously and have appropriate technical and organisational measures in place to prevent unauthorized access, use, alteration, disclosure, or destruction of Your data.

We will retain Your personal data only as long as necessary to fulfill the purposes for which it was collected or as required by applicable law.

Under the GDPR, You have the following rights:

• to access the personal data We hold about You;
• to request rectification of inaccurate or incomplete data;
• to request deletion of Your data (“right to be forgotten”);
• to restrict or object to processing;
• to receive Your data in a portable format;
• to lodge a complaint with a data protection authority if You believe Your rights are not being respected.

We will respond to your request within one month of receipt. If your request is complex, we may extend this by two additional months, but we will notify you in advance.

To exercise your rights, contact us at info@q-bird.nl.

If you are not satisfied with our response, you have the right to file a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority) or your local supervisory authority in the EU.

If You have any questions or concerns about Our Privacy Policy or how We handle Your data, You can reach Us at: 

• E-Mail: info@q-bird.nl
• Address: Q*Bird BV, Delftechpark 1, 2628 XJ, Delft, The Netherlands

We may update this Privacy Policy from time to time to reflect changes in Our practices or legal obligations. If We make any material changes, We will notify You via e-mail (if You have provided one) or by posting a notice on Our Website.

This policy was last updated on 22 August 2025.